Support Our Work
Support Our Work

Now Hiring: Meetings and Events Coordinator

Our mission

The Jack Miller Center (JMC) is a nonpartisan, 501(c)(3) public foundation dedicated to advancing education in America’s founding principles and history.

Professors and teachers are at the heart of what we do. Through world-class professional development, fellowships, network-building, leadership training, national conferences, and innovative learning tools, we aim to build a nationwide movement for teaching the ideas, documents, and history that underpin American civic life.

The four pillars of our work

  • American Political Tradition Project: Expand the talent pipeline of college professors committed to the teaching and study of the American political tradition.
  • Founding Civics Initiative: Transform K-12 civics and history teacher education, focusing on primary-source texts and innovative classroom application.
  • National Summit on Civic Education: Grow a nationwide coalition of civic education leaders and funders working to solve the crisis of uninformed citizenship.
  • A More Informed Public: Foster interest and support for American civic education through articles, webinars, media, and excellent learning tools.
A room full of professors studying and listening at JMC Summer Institute programming

Position overview

This position is an exciting opportunity for an outstanding individual to join a supportive, highly collegial team of professionals. The successful candidate will demonstrate the diverse and critical responsibilities of a Meetings and Events Coordinator, ranging from project management and communication to financial oversight and on-site support. The coordinator’s ability to multitask, prioritize, and collaborate effectively are key to the success of the role.

The Meetings and Events Coordinator is responsible for assisting on approximately 12-24 meetings/events per year. Meetings range from smaller lunch gatherings and 1-3 day conferences to two-week intensive academic institutes (1-2 per year). Meetings can have as few as 10 participants and as many as 300.

The majority of our meetings consist of academic conferences and seminars with college professors meeting to learn and discuss themes in American political thought, but we also hold meetings and events typical for all non-profits, including board meetings, small receptions, and donor-focused events.

Our meetings and events are in-person, held around the country. Most of them are out-of-town and require overnight travel. Out-of-town travel could consist of up to 15% of the work, increasing as workflow does. This may include work in the evenings, and some weekend work is not uncommon.

This position will report directly to the Director of Meetings and Events.

Job duties

  • Ensuring successful strategy, logistics, attendee experience, planning, execution and closure for all meetings and events.
  • Assisting the Director of Meetings and Events with team workflow, allocating tasks, setting milestones, and tracking progress.
  • Maintaining a clear line of communication with other teams, supporting the meetings and events specific to them, and aiding in driving progress forward.
  • Organizing and maintaining an accurate record and file (electronic and physical) for each meeting.
  • Updating tasks in project management software on an ongoing basis.
  • Providing timely delivery of team assets up to and including, but not limited to, deposits and payment schedules, appointment reminder creations, rooming list generations, traveler manifest reviews, agendas, and final head counts.
  • Ensuring timely adherence to the meeting agenda.
  • Tracking meeting and event expenses to help in maintaining the budget.
  • Primary or secondary on-site contact for the venue and attendees on an as-needed basis.
  • Assisting with process and communication improvements.

    • Skills/ requirements:

  • Collaborative and solution-oriented team player with the ability to successfully engage with our stakeholders as well as colleagues across the organization.
  • Exceptional attention to detail, organizational skills, and strong time-management with ability to prioritize work and project manage.
  • Skilled in project management and able to break down complex meeting tasks into manageable steps.
  • Ability to create and maintain successful working relationships with all meeting and event attendee types and stakeholders.
  • Flexibility and adaptability with job requirements and workflow.
  • Keen interest in creating world class events.
  • Bachelor’s degree in event management preferred. Relevant experience can be submitted.
  • CMP preferred but not required.
  • 3-5 years of industry work experience.
  • Strong written and verbal communication skills.
  • Self-motivated; capable of working independently and as part of a small team.
  • Ability to travel out-of-town.
  • Must be able to lift 20-25 lbs.
  • Working proficiency in Microsoft Suite with a heavy focus on Excel, Planner and 365.

    • Our office is based in Bala Cynwyd, Pennsylvania, a suburb just outside Philadelphia. Remote positions will not be considered.

    Benefits:

    In addition to a great team of colleagues, the Jack Miller Center offers an excellent benefits package which includes a 401(k) plan with matching contributions, generous paid time off and paid holidays, monthly smart phone reimbursement, and group medical, vision, dental and life insurance. Additional time off is provided to compensate for extended hours worked during meetings and events.

    How to apply:

    Please submit the following in one PDF file to meetings@gojmc.org with your name in the title and the position in the subject line:

  • Cover letter detailing your experience, interest, and salary requirements
  • Résumé

    • While we thank all applicants in advance for their interest in this position, we are only able to contact those to whom we can offer an interview. No phone calls, please.

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