Apply Now: Undergraduate Program Administrator of the James Madison Program at Princeton University

Princeton University

James Madison Program: Undergraduate Program Administrator


The James Madison Program seeks an Undergraduate Program Administrator who will be responsible for the design, creation, and implementation of undergraduate programming.

Currently over 200 undergraduate students affiliate with the Program and participate in its many events, courses, and other opportunities. The Undergraduate Program Administrator reports directly to the Program Manager and should be a detailed oriented individual with a desire to focus their career on working directly with the undergraduate student population.

Competitive candidates will possess an understanding of the mission of the James Madison Program.


Undergraduate Fellows Forum (UFF) Programming:

  1. Administer and develop forum content and activities
  2. Oversee the organization of on and off-campus programming
  3. Design and implement the JMP Wintersession offering
  4. Oversee the UFF member and recruitment process for the Forum
  5. Evaluate and administer all JMP award funding for undergraduates, to include administration of the end of year thesis and paper prize competitions
  6. Arrange all seminars for UFF members with JMP Visiting Fellows
  7. Oversee JMP communications with the UFF

Event Management:

  1. Plan, direct, and attend all UFF events as follows:
    1. Schedule all events
    2. Reserve event space
    3. Contact speakers and other guests
    4. Book videographer and photographer
    5. Arrange for catering and event-related hospitality
    6. Submit parking requests
    7. Create and distribute invitations
    8. Track responses
    9. Handle on-site event responsibilities
    10. Coordinate with Facilities, Instructional Support Services, and Public Safety for all on-site and technology needs pertaining to UFF events
    11. Arrange for speaker and participant travel and lodging
    12. Prepare and send guest itineraries, provide on-site event assistance to guests, and provide basic orientation
    13. Manage financial details of UFF event budgets, expenses, and reimbursements
  2. Assist the Events Coordinator as necessary for other JMP large conferences and events
  3. Academic course management:
    1. Provide administrative assistance and oversight for all JMP undergraduate course offerings
    2. Work with JMP Visiting Fellows, Postdoctoral Research Associates, and Executive Staff to identify those interested in teaching and to develop appropriate course material
    3. Interface with the Politics Department staff ensuring all University policies are followed for approval and listing of courses
    4. Assist the Politics Department in overseeing the certification track in American Ideas and Institutions.  Maintain records of students participating in and graduating from the AIIP track


Qualified candidates must have:

  1. Bachelor’s degree or equivalent with 3+ years work experience, preferably in an academic environment working with undergraduates or in event planning;
  2. demonstrated interpersonal skills to interact and work effectively at all levels with faculty, students, staff, and the external community; consistently upholding the Program’s reputation for excellence;
  3. the ability to function effectively in a team-based environment;
  4. the ability to organize and convey information in a clear and concise manner as well as prioritize and meet deadlines;
  5. experience with vendor management;
  6. proven successful background in decision-making processes, excellent organizational skills, ability to multi-task, ability to exercise discretion and independent judgment, and ability to work autonomously to meet deadlines;
  7. excellent writing skills suited to an academic environment;
  8. excellent knowledge of English grammar, spelling and punctuation sufficient to compose, edit, and proofread correspondence and reports;
  9. ability to work a flexible schedule to include select evenings and possibly an occasional weekend.

Preferred qualifications include

  1. Experience with University systems and software including Prime, Concur, and SharePoint
  2. Familiarity with University departments and resources
  3. Familiarity with Princeton’s administrative procedures and policies
  4. Knowledge of and commitment to the values and mission of a higher education research institution
  5. Demonstrated track record of professional leadership and willingness to learn and accept constructive feedback
  6. Proficiency in Microsoft Office applications, Adobe InDesign or other current graphic design software, Adobe Acrobat, and Drupal web platform


For more information and to apply, click here >>



About the James Madison Program at Princeton University

Founded in the summer of 2000, the James Madison Program in American Ideals and Institutions in the Department of Politics at Princeton University is dedicated to exploring enduring questions of American constitutional law and Western political thought. The Program is also devoted to examining the application of basic legal and ethical principles to contemporary problems. To realize its mission, the James Madison Program implements a number of initiatives. The Program awards visiting fellowships and postdoctoral appointments each year to support scholars conducting research in the fields of constitutional law and political thought.

Learn more about the James Madison Program >>



View JMC’s entire list of academic opportunities on the Academic Opportunities page >>



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